Free Tool
Meeting Cost Calculator
See the real cost of your meetings based on attendee salaries. The results might shock you!
Meeting Attendees
Add the roles and salaries of people attending
Meeting Duration
1h
15 min8 hours
Meeting Frequency
How often does this meeting happen?
Meeting Cost
This meeting costs
GH₵203
GH₵3.39 per minute
4
Attendees
1h
Duration
Fun Fact
That's enough for a nice team lunch!
Share your results
Meeting Efficiency Tips
- •Only invite people who truly need to be there
- •Set a clear agenda before the meeting
- •Start and end on time
- •Consider async alternatives (Slack, email, Loom)
- •Use 25 or 50 minute meetings instead of 30/60
Frequently Asked Questions
How is the meeting cost calculated?
We calculate the hourly rate for each attendee based on their annual salary, add 30% for benefits and overhead, then multiply by the meeting duration. This gives you the true cost to your organization.
Why add 30% for overhead?
Employee costs include more than just salary. Benefits, taxes, equipment, office space, and other overhead typically add 25-40% to the base salary cost.
How many hours are used for calculations?
We use 2,080 working hours per year (40 hours × 52 weeks). This is the standard for calculating hourly rates from annual salaries.
Are meetings always a waste of money?
No! Effective meetings create value. This tool helps you be intentional about meeting time and ensure the outcomes justify the cost.
About This Tool
Find out how much that meeting actually costs in salary time. Plug in the number of attendees, their approximate hourly rates, and the meeting length. It's a quick reality check for anyone who schedules (or gets dragged into) too many meetings.
How to Use
- 1Enter the number of people attending
- 2Set average hourly rates or salaries for each group
- 3Specify the meeting duration
- 4See the total cost and cost-per-minute breakdown
Why Use This?
That "quick 30-minute sync" with 8 people might cost $400 in productive time. Seeing the number makes teams think twice about whether a meeting could've been an email.